Microsoft and Users Business Risk

How to Back-Up and Restore Microsoft 365

Shackleton Technologies

Written by Shackleton Technologies

Microsoft 365 is fast becoming an essential business tool for productivity and seamless collaboration with colleagues.  With the ability to work online, share files and work from home or mobile devices, it is the perfect cloud solution for businesses of all sizes.

In today’s modern business environment, your data is one of your most valuable assets. However, many companies are unprepared for worst case scenarios. While Microsoft provide excellent, reliable cloud services with built-in data security, they explicitly do not take responsibility for protecting your user data.

There is a widespread misconception that data created and stored in the cloud does not need to be backed up. This is not the case.

Microsoft operates on a Shared Responsibility Model meaning that they maintain their infrastructure but recovering your company data is your responsibility. Microsoft delivers applications, the hardware and infrastructure to support those applications, and the network connections that give you that access. For user data however, Microsoft acknowledges that the responsibility is shared between themselves and your organisation.

Microsoft and Users Business Risks

Why do I need to back up my data on Microsoft 365?

The short answer is – because you are responsible for your data. Although Microsoft provides very powerful tools for communication and collaboration, they are not ultimately responsible for the safety and security of user data. Cyber attacks, accidentally or maliciously deleted data, failed 3rd part integrations and outages can all lead to loss of valuable data. When data is deleted or corrupted, companies face three major problems: Lost data, lost time, and lost cash:

  1. Accidental - User permanently deletes a Microsoft Office file in error and closed the application.
  2. Internal Security Threats - Employee intentionally or unintentionally destroys some data or unknowingly downloads an infected file. 
  3. External Security Threats - A hacker gains unauthorised access to business data and deletes files.  External threats can also be in the form of malicious emails and attachments.  Regular backups will ensure you have a separate copy of uninfected data that can be recovered quickly.
  4. Retention Policy – Microsoft365 has limited backup and retention policies that can only fight off situational data loss. 
  5. Legal Compliance - If you require to have access to deleted files due to legal action (something that businesses need to be prepared for) then it is crucial you have a full backup of files for compliance requirements/in the event of a legal dispute. 

How do I backup my Microsoft 365 Data?

Ensuring your business has good IT support and the reliable backups it needs is essential – you might think that a crisis will not happen to you, but the statistics say otherwise. Security breaches are increasing, and many businesses are not ready to respond to a cyber-attack. It is essential that you have a reliable backup solution in place for Microsoft 365.

How can Shackleton help?

We recommend that all businesses using Microsoft 365 use a comprehensive solution that protects data from cyber attacks, accidentally or maliciously deleted data, failed 3rd part integrations and outages.

Shackleton recommends using Backupify, a leading solution which:

  • Recovers accidentally or maliciously deleted Microsoft 365 data
  • Prevents Microsoft 365 data from being deleted by former employees or deprovisioned licenses
  • Guards against Microsoft 365 app outages, failed 3rd party integrations, or ransomware attacks
  • Gives you control of the company data you have been entrusted to protect

Our Team has decades of combined experience in protecting customers data, so if you are looking for the best solution for your Microsoft 365 data, consider the expertise of the team and book in a call today.

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